Public Notice - Back To School Issues

MPS Conducts Child Identification, Location, Screening, and Evaluation Each School Year

This notice is to inform parents of the child identification, location, screening, and evaluation activities to be conducted throughout the year by the McLoud Public Schools in coordination with the Oklahoma State Department of Education. Personally identifiable information shall be collected and maintained in a confidential manner in carrying out the following activities:

Preschool children ages 3 to 6 and students enrolled in K-12 who are suspected of having disabilities which may require special education and related services may be referred for screening evaluation through the local school. McLoud Public Schools coordinates with the Sooner Start Early Intervention Program in referrals for identification and evaluation of infants and toddlers who may be eligible for early intervention services from birth through 2 years of age or for special education and related services beginning at 3 years of age. The Oklahoma Areawide Service Information System (OASIS), through a toll free number (1-800-42-OASIS), also provides statewide information and referrals to local schools and other service providers.

Screening activities may include vision, hearing, and health. Other screening may include: review of records and educational history; interviews; observations; and specially developed readiness or educational screening instruments.

(1) Readiness Screening
Personally identifiable information is collected on all kindergarten students participating in Kindergarten Roundup to assess readiness prior to entry into first grade. KindergartenRoundup is held each spring in the McLoud Public Schools at the elementary and early child school sites. Results of the screening are made available to parents or legal guardians, teachers, and school administrators. No child shall be screened for readiness or evaluated without prior notice to the child’s parent or legal guardian or whose parent or legal guardian has filed written objection with the local school district.

(2) Educational Screening
Educational screening includes accepted procedures for the identification of children who may have special learning needs and may be eligible for special education and related services in accordance with the Individuals with Disabilities Education Act (IDEA).

Each school district in the State provides educational screening. No child shall be educationally screened without prior notice to the child’s parent or legal guardian or whose parent or legal guardian has filed a written objection with the local school district.

(3) Language Screening
At the time a student enrolls in McLoud Public Schools, parents are asked to complete a Home Language Survey. The survey is used to identify students who speak a language other than English in their homes. Based on survey information, eligible students will be tested in the areas of oral language, listening, reading, writing, and comprehension. Test scores on the language test will be used to design tutoring programs that assist students with English language acquisition. Parents are provided with a language acquisition progress report on an annual basis.

Students entering the public school system from another state or from within the state without previous educational screening, shall be educationally screened within 6 months from the date of such entry.

Evaluation means procedures used in accordance with Federal laws and regulations to determine whether a child has a disability and the nature and extent of the special education and related services that the child needs. The term means procedures used selectively with an individual child and does not include basic tests administered or procedures used with all children in a school, grade, or class. Written consent of the parent or legal guardian for such evaluation must be on file with the McLoud Public School District prior to any child receiving an initial evaluation for special education and related services purposes.

Collection of Personally Identifiable Information
Educational records containing personally identifiable information collected by schools in the identification, location, screening, and evaluation of children shall be maintained in accordance with Family Educational Rights and Privacy Act (FERPA) and the Policies and Procedures for Special Education in Oklahoma. School districts develop and implement a local policy regarding the collection, storage, disclosure, and destruction of confidential student records. Parents may obtain a copy of the local policy from the McLoud Public Schools Special Services Department, 200 South Main, McLoud, Oklahoma, 74851.

The Family Educational Rights and Privacy Act (FERPA) affords parents and students over 18 years of age (“eligible students”) certain rights with respect to the student’s education records.

They are:

(1) The right to inspect and review the student’s education records within 45 days of the day the District receives a request for access.

Parents or eligible students should submit to the school principal (or appropriate school official) a written request that identifies the record(s) they wish to inspect. The principal will make arrangements for access and notify the parent or eligible student of the time and place where the records may be inspected.

(2) The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate or misleading.

Parents or eligible students may ask the District to amend a record that they believe is inaccurate or misleading. They should write the school principal, clearly identify the part of the record they want changed and specify why it is inaccurate or misleading.

If the District decides not to amend the record as requested by the parent or eligible student the District will notify the parent or eligible student of the decision and advise them of their right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the parent or eligible student when notified of the right of a hearing.

(3) The right to consent to disclosures of personally identifiable information contained in the student’s education records, except to the extent that FERPA authorizes disclosure without consent.

One exception which permits disclosure without consent is disclosure to school officials with legitimate educational interests. A school official is a person employed by the District as an administrator, supervisor, instructor, or support staff member (including health or medical staff and law enforcement unit personnel); a person serving on the School Board; a person or company with whom the District has contracted to perform a special task (such as attorney, auditor, medical consultant, or therapist); or a parent or student serving on an official committee, such as disciplinary or grievance committee, or assisting another school official in performing his or her tasks.

A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibility. Upon request, the District discloses educational records without consent to officials another school district in which a student seeks or intends to enroll.

(4) The right to file a complaint with the U.S. Department of Education
concerning alleged failures by the District to comply with the requirements of FERPA.

The name and address of the Office that administers FERPA are:

Family Policy Compliance Office
US Department of Education
600 Independence Avenue, SW
Washington, D.C. 20202-4605

Before any major identification, location, or evaluation schools shall provide notice to parents. Accommodations for other languages or means of communications may be provided upon request. Such notice shall occur at least annually prior to conducting these activities and shall include the rights of parents under FERPA.

For further information, contact the following person at the McLoud Public
Schools: Sally Thomason, Director of Special Services Department, 200 South Main, McLoud, Oklahoma 74851, telephone 964-3315.

Directory Information
The following information is designated as directory information and is available to the public: student’s name, address, telephone listing, date and place of birth; major field of study and grade level; student’s participation in officially recognized activities and sports; weight and height of members of athletic teams; dates of attendance, date(s) of enrollment, withdrawal, re-entry; diplomas, certificates, awards, and honors received; and the most recent previous educational agency or institution attended by the student.

Each year the District will give public notice of the information which is designated as directory information regarding students in the system. The District shall allow 10 days from such public notice for parents to inform the site principal in writing of specific directory information pertaining to the student that should not be released without prior consent of the parent(s) or eligible student, except as provided by law. If no objection is received within 10 days, the information will be classified as directory information until the beginning of the next school year.

Congress passed legislation that requires local educational agencies to give military recruiters the same access to secondary school students as they provide to postsecondary institutions or to prospective employers. In general, schools are required to provide, upon request, what is generally considered directory information (students’ names, addresses, and telephone listings) to military recruiters unless the student/parent has requested that this information not be released. The legislation also requires that this permission be subject to a parent’s request not to disclose such information.

For further information, please contact your McLoud Public Schools site administrator.